Executive Assistant

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Executive Assistant

Part-time • Job Description

At Johnny Flash Productions, we love building business websites that deliver amazing results! We help small businesses, churches and organizations (with 5-50 employees) looking to reinvent and formulate their online presence with a website that is on-trend with design, well-coded and flexible enough to grow with them.

We work with our clients to build an online marketing strategy that includes a well-built website, cohesive brand, digital marketing and other resources for online growth. It’s important for us to create ongoing personal relationships with our clients and facilitate that role as a dedicated webmaster and digital consultant.

We are currently looking to hire a part-time Executive Assistant to manage email inboxes, calendar, Slack messages and mini initiatives for the CEO. The ideal candidate has a background in being a C-level Executive Assistant, a keen attention to detail, and excellent communication skills.

Responsibilities include:

  • Scheduling all of CEO’s meetings and appointments
  • Managing CEO’s multiple inboxes 
  • Leading initiatives 
  • Assisting with review and distribution of SEO articles
  • Scheduling client check-ins
  • Giving and reviewing tasks to other members of the team
  • Assisting with hiring and onboarding new team members

Required:

  • English fluency
  • Experience scheduling calendar and managing inbox of C-level executives
  • Detail oriented with excellent communication
  • Experience protecting time of C-level executive
  • Adaptable and good at learning preferences and wording of someone else
  • Able to juggle many balls in the air and not lose track of them

Systems and platforms used:

  • Gmail
  • Slack
  • Zoom
  • G-Suite/Google Docs
  • Droplr/Loom (for recording quick tutorials videos)
  • 1Password
  • Airtable
  • Teamwork
  • Process.st
  • ChatGPT
  • Claude

Schedule:

  • Dedicated 2-3 hours a day / 20-25 hours a week
  • Daily morning check-in with CEO 
  • Weekly Monday morning meeting with all team
  • Weekly Thursday meeting with Digital Marketing team

To Apply:

Email a cover letter and resume to in**@*********sh.com with “Executive Assistant” in the subject line.